NORTHERN CALIFORNIA EVENT MANAGEMENT (MONTH-OF COORDINATION)
Event Management (Month-Of Coordination)
Investment: $3,950
You’ve handled the planning and now it’s time to hand off the execution. As your Big Sur wedding planner, we step in four weeks before your wedding to take full ownership of logistics, communication, and on-site coordination.
This is where everything gets organized, aligned, and locked in. We assume vendor communication, refine timelines, confirm details, and build a clear plan that allows the day to unfold smoothly. From desert elopements to full-scale destination weddings, our role is to lead the process, manage the moving parts, and ensure nothing is left to chance.
On the wedding day, our team runs point; overseeing setup, guiding vendors, managing flow, and adjusting in real time as needed. You get to be present, relaxed, and fully in the moment, knowing the details are handled.
What’s Included
- Full wedding day management (up to 10 hours)
- Lead coordinator + one assistant for weddings under 125 guests
( additional staff billed separately) - Vendor communication and final confirmations
- Detailed, custom wedding day timeline
- Rehearsal coordination
- Load-in and load-out supervision
- Weather and logistics contingency planning
This is ideal for couples who
Have planned thoughtfully, value structure and clear leadership, and want peace of mind knowing their wedding will run smoothly without micromanaging or last-minute stress.
Unforgettable Weddings with The Vow Haus
This Package Includes
This is where the real work happens and where everything starts to click.
Comprehensive Planning Review
We take a full, detailed look at your contracts, floor plans, and working timeline to identify gaps, tighten logistics, and make sure nothing is left to chance. This is the moment where ideas become a solid, executable plan.
Final Venue Walkthrough
One in-person walkthrough at your Big Sur venue to confirm layout, guest flow, load-in access, and weather backup plans. We assess what will actually work on site; not just what looks good on paper.
Vendor Confirmation & Coordination
As your trusted Big Sur wedding planner, we connect directly with every vendor to align arrival times, setup needs, responsibilities, and final adjustments. When everyone’s aligned, the day runs smoothly, and that’s where the magic really shows up.
Custom Wedding Day Timeline
We create a clear, detailed timeline for both you and your vendor team, from ceremony cues and transitions to dinner service and key moments. This is the blueprint that keeps the day calm, on track, and feeling effortless from start to finish.
Wedding Week
Rehearsal Coordination
We lead your rehearsal walking your wedding party through the processional and recessional so everyone knows where to stand, when to move, and what to expect. No confusion, no awkward pauses; just confidence going into the wedding day.
Weather & Site Condition Planning
Desert environments come with real variables, and we plan for them. From wind and sun exposure to seasonal light and temperature shifts, we guide decisions that protect your comfort, your timeline, and your design, especially critical for Joshua Tree and Palm Springs weddings and desert elopements.
Décor & Setup Oversight
We oversee the setup and placement of your provided décor, ensuring everything is installed thoughtfully and aligned with the overall plan. This is where vision meets execution and where thoughtful planning turns into a seamless wedding day experience.
Wedding Day
Wedding Day Execution
On-Site Lead Coordination
We serve as the on-site lead, overseeing vendors, setup, and event flow from start to finish. From the first load-in to the final send-off, we keep everything moving smoothly so nothing falls through the cracks.
Guest Experience Management
We manage guest flow throughout the day, directing arrivals, cueing transitions, and overseeing transportation or shuttle schedules. Especially for Joshua Tree and Palm Springs weddings, this level of coordination ensures guests feel guided, comfortable, and taken care of.
Ceremony & Reception Direction
We cue music, speeches, and formalities with precision, keeping the evening on pace without it feeling rushed. Every moment lands the way it’s meant to; naturally, smoothly, and on time.
End-of-Night Wrap-Up
At the end of the night, we gather personal items, gifts, and décor and deliver them to your designated location. You get to enjoy the last moments of your celebration knowing everything is already handled.